This Executive Secretary job description template is optimized for posting on online job boards or careers pages and easy to customize for your company.
What is an Executive Secretary?
An executive secretary is responsible for organizing all activities of a top executive. They are responsible for ensuring that the executive is able to make all meeting and events. A few of the main duties of an executive secretary are organizing necessary meetings, planning events, developing a long term schedule, and managing the executive's phone calls. They also have to regularly update certain reports for the executive. Some of the job titles that an executive secretary had in the past would be administrative assistant and secretary.
An executive secretary should have three years of experience in a similar role as well as a degree business administration. One of the most important skills that an executive secretary will have is the ability to schedule. Another skill is time management as the executive secretary will have to manage an executive's entire schedule.
Executive Secretary Job Description Template
Job Overview
XYZ Inc. is a leading company in our industry in the region. We're proud of our 4.2 Glassdoor rating from our employees. We're now hiring a Executive Secretary to help us keep growing. If you're excited to be part of a winning team, XYZ Inc. is a perfect place to get ahead. You'll be glad you applied to XYZ Inc.
Responsibilities for Executive Secretary
- Create a long term schedule for the executive
Ensure that the executive attends all important meetings
Manage the executive's phone calls
Conduct any research the executive needs
Make travel arrangements on behalf of the executive
Problem solve any issues that the executive requests
Schedule meetings for the executive
Communicate between the executive and employees
Qualifications for Executive Secretary
- Bachelor's degree in business administration
Top of the line organizational skills
Ability to maintain an accurate calendar
Great planning abilities
Amazing interpersonal skills
Ability to follow confidentiality guidelines
Incredible communication skills
Great skills using the Microsoft Office Suite
Ability to make travel plans
Executive Secretary responsibilities include
- Maintaining executive's agenda and assist in planning appointments, board meetings, conferences etc.
Attending meetings and keep minutes
Receiving and screening phone calls and redirecting them when appropriate
Requirements and skills
- Proven experience as executive secretary or similar administrative role
Proficient in MS Office and “back-office” software (e.g. ERP)
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Degree in business administration or relative field
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